Your personal data
When you decide to attend the Medical Eye Clinic for a consultation or treatment, we will require your full name, date of birth, address and phone number. This information will allow us to accurately record your clinical information and also allow us to contact you to arrange follow-ups and/or in case of an emergency.
We may have already received a referral from your optician or GP, which may include your name, address, telephone number, email and any relevant clinic information necessary for a review into treatment options. If we have not received this we may request it from your optician, hospital or GP to aid in your treatment.
Once you have become a patient of The Medical Eye Clinic, we are likely to take diagnostics and diagnostic imaging, all diagnostic information is taken using ZEISS equipment and stored within the ZEISS FORUM system.
Your data will be kept for as long as nationally mandated, unless you request otherwise.
Your information will be kept securely onsite within our DGL practice management system. The system is securely located within The Medical Eye Clinic and hosted on an encrypted computer, with restricted username and password access. We may also keep some of your records in paper form up until the point of treatment. If we do, these will be kept onsite within secure steel cabinets which are kept locked. Once you have decided to proceed, or not proceed with treatment, your information will be uploaded into the DGL system, along with any clinical notes.
The ZEISS FORUM system, in which we hold your diagnostic information and imaging is also securely located within The Medical Eye Clinic and the system is also hosted on an encrypted computer, with restricted access.
At The Medical Eye Clinic we will never knowingly share your personal information with other organisation, unless you have requested us to do so, such as in the event of an onward referral or second opinion. As standard we will however send a letter to your GP to inform them of your condition/treatment. We may also send discharge information to your optician if required.
Access to your personal data
You are entitled to view, amend, restrict or delete your personal information that we hold.
If you would like to amend the information we hold for you, please speak to a member of the team and we will happily update your record.
If you would like to view, restrict or delete the personal information we hold on you, please speak to a member of the team on 01392 829436 or write to us at The Medical Eye Clinic, Glen House, Sigford Road, Exeter, EX2 8NL and we will process your request, as long as this would not prevent us meeting our legal and regulatory obligations.
This policy will be reviewed on an annual basis or sooner if required, due to changes in legislation or following feedback.